I have been doing author school visits off an on for almost ten years now. Each time I do one, I learn something new that helps improve how smoothly they run.

School visits have been fairly scarce over the last couple of years due to Covid-19 restrictions, but just last month, I had the pleasure of finally being back in a school for a half day visit. This had been much anticipated as it had been postponed several times. The original year 3 cohort that I had been invited to speak with are now in year 5. Sadly I didn’t get to have a session with them, however I was delighted to have a visit with several of them during their recess break. It was lovely to chat with theses kids not only about one of my books but all three in the Adamson series and why they enjoyed them so much. One of the young girls was quite articulate and explained that she believed they were so good because the plots were full of twists and turns and they had great character development. I thought that was great insight and high praise from an 11 year old reader.

So what have I learned that helps make school visits successful?

Plenty of Planning and Preparation.

As a former teacher I have always made sure I take the time to plan the lesson. But not all children’s authors have a teaching background. That makes it all the more important to carefully plan your day. Kids naturally can’t sit still for too long, which makes it even more important to be as engaging as you possibly can. If you do your prep, the more likely the session will run smoothly for you, the kids and the teachers.

Send a poster announcing your upcoming visit so that the kids will get excited. Send in a pre-order form with your website listed so that kids and their parents can view your books beforehand and make an informed decision.

If you are planning on a slide-show presentation, forward it via email or google docs to the teacher so that they have it on file on their computer. Also, make sure you have a thumb drive back-up just in case. I have also been known to have a printed copy just in case the techy stuff goes wrong on the day.

Organisation and liaison with the school and teacher.

Keep an open correspondence with both the organising teacher and if possible the school administration officer. Ask the teacher what they might be hoping to gain out of the visit? Is there something they would like you to discuss that fits into the current curriculum guidelines that they are working on?

This recent visit was with a Year 2 cohort who are studying Indonesian, so the teacher was reading Secrets Hidden Below with them. I was able to give them more in-depth information on Bali along with photos I took during my last visit to Indonesia in 2019. I naturally incorporated some Bahasa Indonesia language learning as well.

At a visit to a school last year where I was asked to do sessions which each year level, K through 6, I was asked to incorporate writing activities that fitted in with core curriculum literacy skills. I was able to incorporate all my books instead of focussing on just one.

My biggest takeaway from this most recent experience was the importance of the admin officer, particularly if you plan to send a book order form in before the visit. It was this wonderful lady that suggested I add my bank transfer details to my order form so that parents could transfer electronically their payment directly to my account rather than the school and myself on the day needing to handle cash. This worked brilliantly as I then had an idea of the number of books I would need to take along with me on the day. Added to this, this amazing woman went above and beyond expectations and sent me a spreadsheet with children’s names. whether they paid via bank transfer or cash and which books they ordered. This meant I could pre-sign copies of my books and easily have them ready to hand out on the day.

Variation in activities during the session.

As mentioned earlier, variation is key to a successful school visit. Never plan to just talk for an hour or just read your book and leave it at that. Kids and teachers expect more, especially when they are paying you for your time. You are there to entertain, enlighten and engage. While activity sheets are always useful, I find kids get so much more out of a session if you get them moving. Games are fantastic for ice-breakers, those moments when kids begin to get restless or fidget in the middle and are a fabulous way to wrap up at thee end.

For this recent visit with the Indonesian classes I found a couple of Indonesian games to teach and play with them. Then added a Heads and Tails game near the end. It’s like true and false but sit with hands on heads if they think the answer is true, or stand up and put their hands on their tales if they think the answer is false. Kids have a lot of fun with this one, and you and the teacher can see who has been truly listening.

When I have done visits with Fossil Frenzy, I have also added a couple of dinosaur songs for the kids to learn and sing-a-long. Doesn’t matter if you can’t hold a tune, I certainly can’t, just be brave a go with the flow.

Author Visit Chapman PS, engage kids through movement and games

Author visit Chapman PS engage through movement and games

Make sure you allow time for Q & A somewhere towards the end, kids will ask the most incredible questions. Sometimes about your books, sometimes about you, be prepared for anything but remember you don’t have to answer everything, especially when someone asks the inevitable ‘How old are you?’

Lastly, remember to relax and have fun. Kids are always fascinated to have an author come and visit their school, they will be so excited to meet you.

Have you ever done author school visits?

Was there something you learned from your experience that I haven’t mentioned but others would find helpful?

Is there anything you still want to know that you didn’t find here?

Ask me any questions or leave a comment below. I would be happy to answer.